Head to head
ActivTrak vs Teramind: prices, screenshots and a third option
Two per-user subscriptions compared on published prices and features, with AirStaff alongside for anyone who would rather pay once.
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The short answer
On published annual prices, ActivTrak is cheaper: ActivTrak Work Activity Tracking is $10 and Teramind Starter is $14 (third-party figure) per user per month. For 15 staff over three years that is $5,400 against $7,560. AirStaff covers 15 staff for $198, once, with a 60-day money-back guarantee.
- $5,400
- ActivTrak Work Activity Tracking, 15 staff, three years
- $7,560
- Teramind Starter, 15 staff, three years
- $198
- AirStaff Tier 2, 15 staff, once
At a glance
| ActivTrak | Teramind | AirStaff | |
|---|---|---|---|
| Pricing model | Per user, per month | Per user, per month | One payment (lifetime licence) |
| Cheapest paid plan | $10 per user per month | $14 per user per month (third-party figure) | $99 once for 5 staff seats |
| Plan in our cost tables | Work Activity Tracking, $10 | Starter, $14 | Smallest tier that covers the team |
| Screenshots | Through the Screen Details add-on on the Work Activity Tracking and Workforce Management plans; add-on price not published | Not verified — Teramind’s pricing page does not list plan features with prices | Included on every tier: detailed low-res by default, blurred at capture, or off; deleted after 60 days by default |
| Free plan | Free for up to 3 people, with 30 days of data history | None listed | No free plan; live demo with no signup, and a 60-day money-back guarantee |
| Free trial | 14-day free trial | Free trial on all plans | Live demo, no signup or card |
| Billing | Annual plans only | Monthly or yearly (yearly saves 8%, per the vendor page) | One payment, nothing to renew |
| Lifetime option | None published | None published | Yes — the whole product is a lifetime licence |
Cost for 5, 15 and 50 staff
| Team | ActivTrak | Teramind | AirStaff |
|---|---|---|---|
| 5 staff | $600 | $840 | $99 |
| 15 staff | $1,800 | $2,520 | $198 |
| 50 staff | $6,000 | $8,400 | $396 |
| Team | ActivTrak | Teramind | AirStaff |
|---|---|---|---|
| 5 staff | $1,800 | $2,520 | $99 |
| 15 staff | $5,400 | $7,560 | $198 |
| 50 staff | $18,000 | $25,200 | $396 |
| Team | ActivTrak | Teramind | AirStaff |
|---|---|---|---|
| 5 staff | $3,000 | $4,200 | $99 |
| 15 staff | $9,000 | $12,600 | $198 |
| 50 staff | $30,000 | $42,000 | $396 |
Which one to pick
Choose ActivTrak if
- A free plan for up to 3 people
- Workforce planning and productivity analytics beyond time tracking
- Multi-year and volume discounts through sales
Choose Teramind if
- Data loss prevention and insider-threat tooling that AirStaff does not attempt
- An Enterprise and Government tier through sales
- Seat packs from 5 up to 200 or more on the vendor page
Choose AirStaff if
- You want desktop time tracking, screenshots, activity and timesheets on Windows and macOS
- You would rather pay once than per user, every month
- You want staff to see their own data and accept a notice before anything is recorded
- You do not need GPS, mobile tracking or payroll in the same tool
Every plan, side by side
ActivTrak
| Plan | Annual billing | Monthly billing | What you get |
|---|---|---|---|
| Work Activity Tracking | $10 | Not offered | Screenshots via the Screen Details add-on |
| Workforce Management | $15 | Not offered | Screenshots via the Screen Details add-on |
| Productivity Optimization | $17 | Not offered | Productivity analytics |
| Workflow | $21 | Not offered | AI, operations and transformation teams |
Teramind
| Plan | Annual billing | Monthly billing | What you get |
|---|---|---|---|
| Starter | $14 | $15 | Third-party figure; vendor page shows no price |
| UAM | $28 | $30 | User activity monitoring; third-party figure |
| DLP | $32 | $35 | Data loss prevention; third-party figure |
| Enterprise & Government | Custom quote | Not published | Custom; contact sales |
What your staff experience
Staff did not choose the tracker, so what they see matters as much as the price. On AirStaff:
- Nothing is recorded until they accept a monitoring notice, and notice periods such as the 14 days required in New South Wales run first.
- Keyboard and mouse activity is counted, never captured. There is no keystroke log.
- They can see which screenshot mode is on, and screenshots are deleted after 60 days by default.
- Their own “My data” view shows the same hours, screenshots and activity their manager sees, with a one-click download.
- Nothing is recorded while they are clocked out, and idle time is never counted as paid time.
The detail is on the privacy-first monitoring page.
Related comparisons
Sources and how we checked
Prices checked on each vendor’s own pricing page, in US dollars per user per month on annual billing unless stated. Teramind does not publish prices; its figures are from a third-party review and are labelled as such. Plans and prices change — check the vendor’s page before you decide.
- ActivTrak pricing page (plans, free plan, billing, Screen Details)
- Teramind pricing page (plans; prices not shown)
- Third-party figures: WorkTime Teramind review (2026)
ActivTrak, Teramind are trademarks of their owners. AirStaff is not affiliated with or endorsed by any company named on this page. No competitor logos or screenshots are used.
Questions people actually ask
Which is cheaper for a small team, ActivTrak or Teramind?
For 5 staff on annual billing, ActivTrak Work Activity Tracking costs $600 a year and Teramind Starter costs $840, at published prices with no add-ons. AirStaff Tier 1 covers 5 staff for $99, once.
Do ActivTrak and Teramind both take screenshots of staff screens?
ActivTrak: Through the Screen Details add-on on the Work Activity Tracking and Workforce Management plans; add-on price not published. Teramind: Not verified — Teramind’s pricing page does not list plan features with prices. AirStaff includes screenshots on every tier, detailed but low-resolution by default or blurred at capture, and staff can see which mode is on.
Which has a free plan or a free trial, ActivTrak or Teramind?
ActivTrak: free for up to 3 people, with 30 days of data history; 14-day free trial. Teramind: no free plan listed; free trial on all plans.
What do 15 staff cost on ActivTrak versus Teramind over three years?
$5,400 on ActivTrak Work Activity Tracking and $7,560 on Teramind Starter, at published annual-billing prices before add-ons and tax. AirStaff Tier 2 is $198, once.
Is there a cheaper option than both ActivTrak and Teramind?
Over more than a few months, yes: AirStaff is a lifetime licence from $99 for 5 staff seats, with screenshots, activity, timesheets and reports on every tier. It leaves out GPS, mobile tracking and payroll, so it is cheaper for desktop teams rather than for everyone.
Which should I pick if I need GPS or mobile tracking for field staff?
We did not find GPS listed on ActivTrak’s pricing page. We did not find GPS listed on Teramind’s pricing page. AirStaff does not offer GPS or mobile tracking in version 1.
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