Pricing guide
ActivTrak pricing in 2026, explained in plain English
Every ActivTrak plan, what each one adds, the add-ons that cost extra, and what a team of 5, 15 or 50 actually pays over one, three and five years.
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The short answer
ActivTrak costs $10 to $21 per user per month on annual billing. For 15 staff on Work Activity Tracking that is $1,800 a year and $9,000 over five years. AirStaff covers the same 15 staff for $198, once, with a 60-day money-back guarantee.
- $10
- ActivTrak’s cheapest paid plan, per user per month on annual billing
- $9,000
- five years of Work Activity Tracking for 15 staff at list price
- $198
- AirStaff Tier 2 for the same 15 staff, paid once
The plans
ActivTrak charges per user, per month. Annual plans only.
| Plan | Annual billing | Monthly billing | What you get |
|---|---|---|---|
| Work Activity Tracking | $10 | Not offered | Screenshots via the Screen Details add-on |
| Workforce Management | $15 | Not offered | Screenshots via the Screen Details add-on |
| Productivity Optimization | $17 | Not offered | Productivity analytics |
| Workflow | $21 | Not offered | AI, operations and transformation teams |
Add-ons and extras
These are charged on top of the plan price, per user or per account, as listed by ActivTrak. None of them is included in the cost tables below.
| Add-on | Price |
|---|---|
| Screen Details (screenshots, screen views, title bars, full URLs) | price not published |
Minimums, trials and billing terms
- Free plan
- Free for up to 3 people, with 30 days of data history
- Free trial
- 14-day free trial
- Billing
- Annual plans only
- Screenshots
- Through the Screen Details add-on on the Work Activity Tracking and Workforce Management plans; add-on price not published
- Worth knowing
- Annual plans only — no monthly billing
- Worth knowing
- A paid support plan is required for purchases of more than 50 licences
What it really costs: 5, 15 and 50 staff
Per-user pricing looks small because it is quoted per person, per month. Multiplied out, it is a recurring bill that grows with every hire and never stops.
5 staff
| Plan | Per user / month | 1 year | 3 years | 5 years |
|---|---|---|---|---|
| ActivTrak Work Activity Tracking | $10 | $600 | $1,800 | $3,000 |
| ActivTrak Workforce Management | $15 | $900 | $2,700 | $4,500 |
| ActivTrak Productivity Optimization | $17 | $1,020 | $3,060 | $5,100 |
| ActivTrak Workflow | $21 | $1,260 | $3,780 | $6,300 |
| AirStaff Tier 1 (lifetime) | — | $99 once | $99 | $99 |
15 staff
| Plan | Per user / month | 1 year | 3 years | 5 years |
|---|---|---|---|---|
| ActivTrak Work Activity Tracking | $10 | $1,800 | $5,400 | $9,000 |
| ActivTrak Workforce Management | $15 | $2,700 | $8,100 | $13,500 |
| ActivTrak Productivity Optimization | $17 | $3,060 | $9,180 | $15,300 |
| ActivTrak Workflow | $21 | $3,780 | $11,340 | $18,900 |
| AirStaff Tier 2 (lifetime) | — | $198 once | $198 | $198 |
50 staff
| Plan | Per user / month | 1 year | 3 years | 5 years |
|---|---|---|---|---|
| ActivTrak Work Activity Tracking | $10 | $6,000 | $18,000 | $30,000 |
| ActivTrak Workforce Management | $15 | $9,000 | $27,000 | $45,000 |
| ActivTrak Productivity Optimization | $17 | $10,200 | $30,600 | $51,000 |
| ActivTrak Workflow | $21 | $12,600 | $37,800 | $63,000 |
| AirStaff Tier 4 (lifetime) | — | $396 once | $396 | $396 |
Or pay once
If what you need is desktop time tracking, screenshots, activity and timesheets for a remote team, AirStaff does that job for one payment.
- $99
- 5 staff seats, once — against $600 a year on ActivTrak Work Activity Tracking
- $198
- 15 staff seats, once — against $1,800 a year
- $396
- 50 staff seats, once — against $6,000 a year
Buy once from $99 Try the live demo
Every direct purchase carries a 60-day money-back guarantee. Codes stack, so a growing team moves up a tier without starting again.
When ActivTrak is the better choice
We would rather you buy the right tool than ask for a refund. Choose ActivTrak over AirStaff if any of these matter to you:
- A free plan for up to 3 people.
- Workforce planning and productivity analytics beyond time tracking.
- Multi-year and volume discounts through sales.
AirStaff version 1 covers desktop time tracking for remote and offshore office work on Windows and macOS, and it is honest about the edges.
Related comparisons
Sources and how we checked
Prices checked on each vendor’s own pricing page, in US dollars per user per month on annual billing unless stated. Plans and prices change — check the vendor’s page before you decide.
ActivTrak is a trademark of its owner. AirStaff is not affiliated with or endorsed by any company named on this page. No competitor logos or screenshots are used.
Questions people actually ask
How much does ActivTrak cost per user per month in 2026?
On annual billing, ActivTrak lists Work Activity Tracking US$10, Workforce Management US$15, Productivity Optimization US$17, Workflow US$21 per user per month, checked 25 September 2026. Annual plans only.
Does ActivTrak have a free plan or a free trial?
ActivTrak has a free plan: free for up to 3 people, with 30 days of data history. It offers a 14-day free trial. AirStaff has a live demo that needs no signup, and a 60-day money-back guarantee on direct purchases.
Does ActivTrak charge extra for add-ons such as screenshots?
ActivTrak lists paid add-ons, including Screen Details (screenshots, screen views, title bars, full URLs) (price not published). On screenshots specifically: through the Screen Details add-on on the Work Activity Tracking and Workforce Management plans; add-on price not published.
What does ActivTrak cost a team of 15 over three years?
On Work Activity Tracking at US$10 per user per month, $5,400 over three years before add-ons and tax. On Workflow at US$21, $11,340. AirStaff Tier 2 covers 15 staff for $198, once.
How does ActivTrak pricing change when the team grows to 50?
It scales with headcount: 50 staff on Work Activity Tracking cost $6,000 a year at list price, and ActivTrak says a paid support plan is required above 50 licences. AirStaff Tier 4 covers 50 staff for $396 once; beyond 50, extra seats are $3 per seat per month.
Is there a one-payment alternative to ActivTrak pricing?
Yes. AirStaff is sold as a lifetime licence: $99 for 5 staff seats, $198 for 15, $297 for 30 and $396 for 50, paid once, with screenshots, activity, timesheets and reports on every tier. It does not do everything ActivTrak does, and this page lists where ActivTrak is the better choice.
Can I pay for ActivTrak month to month instead of annually?
Not at the time of checking. ActivTrak’s pricing page says it currently offers annual plans only, with multi-year and volume discounts through its sales team. AirStaff is a single payment, so there is no contract term at all.
Or skip the ActivTrak subscription altogether.
One payment, no renewals, and a 60-day money-back guarantee on every direct purchase.