Pricing guide
Hubstaff pricing in 2026, explained in plain English
Every Hubstaff plan, what each one adds, the add-ons that cost extra, and what a team of 5, 15 or 50 actually pays over one, three and five years.
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The short answer
Hubstaff costs $4.99 to $10 per user per month on annual billing, plus a custom-quoted top plan. For 15 staff on Starter that is $898 a year and $4,491 over five years. AirStaff covers the same 15 staff for $198, once, with a 60-day money-back guarantee.
- $4.99
- Hubstaff’s cheapest paid plan, per user per month on annual billing
- $4,491
- five years of Starter for 15 staff at list price
- $198
- AirStaff Tier 2 for the same 15 staff, paid once
The plans
Hubstaff charges per user, per month. Monthly or annual.
| Plan | Annual billing | Monthly billing | What you get |
|---|---|---|---|
| Starter | $4.99 | $7 | Screenshots capped at 500 per user per month; client invoicing |
| Grow | $7.50 | $9 | 1,500 screenshots per user per month; project budgets; one integration |
| Team | $10 | $12 | Unlimited screenshots; payroll; unlimited integrations |
| Enterprise | Custom quote | $25 | Custom quote on annual billing; $25 per user per month billed monthly |
Add-ons and extras
These are charged on top of the plan price, per user or per account, as listed by Hubstaff. None of them is included in the cost tables below.
| Add-on | Price |
|---|---|
| Locations (GPS, geofences, job sites) | from $3.33 per user per month |
| Insights | from $2.50 per user per month |
| Tasks | from $2.50 per user per month |
| Silent app | from $2.50 per user per month |
| More screenshots | from $2.50 per user per month |
| Data retention | from $1.67 per user per month |
Minimums, trials and billing terms
- Free plan
- None listed
- Free trial
- 14-day free trial, no card required
- Billing
- Monthly or annual
- Screenshots
- Yes. Capped at 500 per user per month on Starter and 1,500 on Grow; unlimited on Team and Enterprise
- Worth knowing
- Screenshots are capped at 500 per user per month on the Starter plan
What it really costs: 5, 15 and 50 staff
Per-user pricing looks small because it is quoted per person, per month. Multiplied out, it is a recurring bill that grows with every hire and never stops.
5 staff
| Plan | Per user / month | 1 year | 3 years | 5 years |
|---|---|---|---|---|
| Hubstaff Starter | $4.99 | $299 | $898 | $1,497 |
| Hubstaff Grow | $7.50 | $450 | $1,350 | $2,250 |
| Hubstaff Team | $10 | $600 | $1,800 | $3,000 |
| AirStaff Tier 1 (lifetime) | — | $99 once | $99 | $99 |
15 staff
| Plan | Per user / month | 1 year | 3 years | 5 years |
|---|---|---|---|---|
| Hubstaff Starter | $4.99 | $898 | $2,695 | $4,491 |
| Hubstaff Grow | $7.50 | $1,350 | $4,050 | $6,750 |
| Hubstaff Team | $10 | $1,800 | $5,400 | $9,000 |
| AirStaff Tier 2 (lifetime) | — | $198 once | $198 | $198 |
50 staff
| Plan | Per user / month | 1 year | 3 years | 5 years |
|---|---|---|---|---|
| Hubstaff Starter | $4.99 | $2,994 | $8,982 | $14,970 |
| Hubstaff Grow | $7.50 | $4,500 | $13,500 | $22,500 |
| Hubstaff Team | $10 | $6,000 | $18,000 | $30,000 |
| AirStaff Tier 4 (lifetime) | — | $396 once | $396 | $396 |
Or pay once
If what you need is desktop time tracking, screenshots, activity and timesheets for a remote team, AirStaff does that job for one payment.
- $99
- 5 staff seats, once — against $299 a year on Hubstaff Starter
- $198
- 15 staff seats, once — against $898 a year
- $396
- 50 staff seats, once — against $2,994 a year
Buy once from $99 Try the live demo
Every direct purchase carries a 60-day money-back guarantee. Codes stack, so a growing team moves up a tier without starting again.
When Hubstaff is the better choice
We would rather you buy the right tool than ask for a refund. Choose Hubstaff over AirStaff if any of these matter to you:
- GPS, geofences and job sites through its Locations add-on, for field and mobile staff.
- Client invoicing from Starter, and payroll on the Team plan.
- Project budgets from the Grow plan.
- Unlimited integrations on Team and Enterprise.
AirStaff version 1 covers desktop time tracking for remote and offshore office work on Windows and macOS, and it is honest about the edges.
Related comparisons
Sources and how we checked
Prices checked on each vendor’s own pricing page, in US dollars per user per month on annual billing unless stated. Plans and prices change — check the vendor’s page before you decide.
Hubstaff is a trademark of its owner. AirStaff is not affiliated with or endorsed by any company named on this page. No competitor logos or screenshots are used.
Questions people actually ask
How much does Hubstaff cost per user per month in 2026?
On annual billing, Hubstaff lists Starter US$4.99, Grow US$7.50, Team US$10 per user per month, with a custom-quoted top plan, checked 25 September 2026. Monthly billing costs more: Starter US$7, Grow US$9, Team US$12, Enterprise US$25.
Does Hubstaff have a free plan or a free trial?
Hubstaff does not list a free plan. It offers a 14-day free trial, no card required. AirStaff has a live demo that needs no signup, and a 60-day money-back guarantee on direct purchases.
Does Hubstaff charge extra for add-ons such as screenshots?
Hubstaff lists paid add-ons, including Locations (GPS, geofences, job sites) (from $3.33 per user per month), Insights (from $2.50 per user per month), Tasks (from $2.50 per user per month). On screenshots specifically: yes. Capped at 500 per user per month on Starter and 1,500 on Grow; unlimited on Team and Enterprise.
What does Hubstaff cost a team of 15 over three years?
On Starter at US$4.99 per user per month, $2,695 over three years before add-ons and tax. On Team at US$10, $5,400. AirStaff Tier 2 covers 15 staff for $198, once.
How does Hubstaff pricing change when the team grows to 50?
It scales with headcount: 50 staff on Starter cost $2,994 a year at list price. AirStaff Tier 4 covers 50 staff for $396 once; beyond 50, extra seats are $3 per seat per month.
Is there a one-payment alternative to Hubstaff pricing?
Yes. AirStaff is sold as a lifetime licence: $99 for 5 staff seats, $198 for 15, $297 for 30 and $396 for 50, paid once, with screenshots, activity, timesheets and reports on every tier. It does not do everything Hubstaff does, and this page lists where Hubstaff is the better choice.
Is Hubstaff Enterprise still priced at $25 per user per month?
Only on monthly billing. On annual billing Hubstaff now lists Enterprise as a custom quote, so there is no published annual figure to compare. The tables on this page use the published Starter, Grow and Team prices instead.
Or skip the Hubstaff subscription altogether.
One payment, no renewals, and a 60-day money-back guarantee on every direct purchase.