Pricing guide
DeskTime pricing in 2026, explained in plain English
Every DeskTime plan, what each one adds, the add-ons that cost extra, and what a team of 5, 15 or 50 actually pays over one, three and five years.
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The short answer
DeskTime costs $6.42 to $9.17 per user per month on annual billing, plus a custom-quoted top plan. For 15 staff on Premium that is $1,651 a year and $8,253 over five years. AirStaff covers the same 15 staff for $198, once, with a 60-day money-back guarantee.
- $6.42
- DeskTime’s cheapest paid plan, per user per month on annual billing
- $8,253
- five years of Premium for 15 staff at list price
- $198
- AirStaff Tier 2 for the same 15 staff, paid once
The plans
DeskTime charges per user, per month. Monthly or annual.
| Plan | Annual billing | Monthly billing | What you get |
|---|---|---|---|
| Pro | $6.42 | Not published | No screenshots |
| Premium | $9.17 | Not published | Screenshots, integrations and API, shift scheduling |
| Enterprise | Custom quote | Not published | Custom pricing, 200+ users |
Add-ons and extras
DeskTime does not list separately priced add-ons on its pricing page.
Minimums, trials and billing terms
- Free plan
- None listed
- Free trial
- 14-day free trial
- Billing
- Monthly or annual
- Screenshots
- Premium and Enterprise only — not on Pro
- Worth knowing
- Screenshots are not included on the Pro plan
What it really costs: 5, 15 and 50 staff
Per-user pricing looks small because it is quoted per person, per month. Multiplied out, it is a recurring bill that grows with every hire and never stops.
5 staff
| Plan | Per user / month | 1 year | 3 years | 5 years |
|---|---|---|---|---|
| DeskTime Pro | $6.42 | $385 | $1,156 | $1,926 |
| DeskTime Premium | $9.17 | $550 | $1,651 | $2,751 |
| AirStaff Tier 1 (lifetime) | — | $99 once | $99 | $99 |
15 staff
| Plan | Per user / month | 1 year | 3 years | 5 years |
|---|---|---|---|---|
| DeskTime Pro | $6.42 | $1,156 | $3,467 | $5,778 |
| DeskTime Premium | $9.17 | $1,651 | $4,952 | $8,253 |
| AirStaff Tier 2 (lifetime) | — | $198 once | $198 | $198 |
50 staff
| Plan | Per user / month | 1 year | 3 years | 5 years |
|---|---|---|---|---|
| DeskTime Pro | $6.42 | $3,852 | $11,556 | $19,260 |
| DeskTime Premium | $9.17 | $5,502 | $16,506 | $27,510 |
| AirStaff Tier 4 (lifetime) | — | $396 once | $396 | $396 |
Or pay once
If what you need is desktop time tracking, screenshots, activity and timesheets for a remote team, AirStaff does that job for one payment.
- $99
- 5 staff seats, once — against $550 a year on DeskTime Premium
- $198
- 15 staff seats, once — against $1,651 a year
- $396
- 50 staff seats, once — against $5,502 a year
Buy once from $99 Try the live demo
Every direct purchase carries a 60-day money-back guarantee. Codes stack, so a growing team moves up a tier without starting again.
When DeskTime is the better choice
We would rather you buy the right tool than ask for a refund. Choose DeskTime over AirStaff if any of these matter to you:
- Integrations with Jira, Asana, Outlook, Google Calendar, GitLab, Trello and Zapier on Premium.
- Shift scheduling and an absence calendar on Premium.
- Document title tracking from the Pro plan.
AirStaff version 1 covers desktop time tracking for remote and offshore office work on Windows and macOS, and it is honest about the edges.
Related comparisons
Sources and how we checked
Prices checked on each vendor’s own pricing page, in US dollars per user per month on annual billing unless stated. Plans and prices change — check the vendor’s page before you decide.
DeskTime is a trademark of its owner. AirStaff is not affiliated with or endorsed by any company named on this page. No competitor logos or screenshots are used.
Questions people actually ask
How much does DeskTime cost per user per month in 2026?
On annual billing, DeskTime lists Pro US$6.42, Premium US$9.17 per user per month, with a custom-quoted top plan, checked 25 September 2026. Monthly or annual.
Does DeskTime have a free plan or a free trial?
DeskTime does not list a free plan. It offers a 14-day free trial. AirStaff has a live demo that needs no signup, and a 60-day money-back guarantee on direct purchases.
Does DeskTime charge extra for add-ons such as screenshots?
DeskTime does not list separately priced add-ons. On screenshots: premium and Enterprise only — not on Pro.
What does DeskTime cost a team of 15 over three years?
On Premium at US$9.17 per user per month, $4,952 over three years before add-ons and tax. On Premium at US$9.17, $4,952. AirStaff Tier 2 covers 15 staff for $198, once.
How does DeskTime pricing change when the team grows to 50?
It scales with headcount: 50 staff on Premium cost $5,502 a year at list price. AirStaff Tier 4 covers 50 staff for $396 once; beyond 50, extra seats are $3 per seat per month.
Is there a one-payment alternative to DeskTime pricing?
Yes. AirStaff is sold as a lifetime licence: $99 for 5 staff seats, $198 for 15, $297 for 30 and $396 for 50, paid once, with screenshots, activity, timesheets and reports on every tier. It does not do everything DeskTime does, and this page lists where DeskTime is the better choice.
Which DeskTime plan do I need to get screenshots?
Premium, at US$9.17 per user per month on annual billing, or Enterprise. DeskTime’s Pro plan at US$6.42 does not include screenshots, so the like-for-like comparison with AirStaff uses Premium.
Or skip the DeskTime subscription altogether.
One payment, no renewals, and a 60-day money-back guarantee on every direct purchase.