Who it’s for
Time tracking for agencies and BPO teams
Per-seat pricing taxes exactly the thing an agency or BPO sells: headcount. AirStaff covers 30 staff for $297 and 50 for $396, once.
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The short answer
AirStaff covers 50 staff for $396, once. At published annual prices, the same 50 people cost $2,994 a year on Hubstaff Starter and $4,002 a year on Time Doctor Basic. Every AirStaff tier includes tracked time, activity, screenshots, timesheets and reports, with a 60-day money-back guarantee.
- Projects and cost
- Time tagged to projects and clients, costed at each person’s rate, Tier 2 and above
- API access
- Tier 3 and above
- White-label reports
- Tier 4
How AirStaff fits
Agencies and BPOs need to show a client where the hours went. AirStaff tags time to projects and clients and costs it at each person’s rate, exports every report to CSV and PDF, and on Tier 4 produces white-label reports. Managers are scoped to their own team on every screen, so a team lead for one client never sees another client’s staff.
What AirStaff does not do: invoicing, client logins, payroll runs or deep project-management integrations. Time Doctor offers client login and payroll from its Standard plan, and Hubstaff offers invoicing and payroll; if you need those in the same tool, compare them first.
- Projects and cost
- Time tagged to projects and clients, costed at each person’s rate, Tier 2 and above
- API access
- Tier 3 and above
- White-label reports
- Tier 4
- Scoped managers
- Team leads see only their own team, enforced at the query layer
What it costs against a subscription
| Team size | Hubstaff · 1 year | 3 years | 5 years | AirStaff, once |
|---|---|---|---|---|
| 5 staff | $299 | $898 | $1,497 | $99 Tier 1 |
| 15 staff | $898 | $2,695 | $4,491 | $198 Tier 2 |
| 50 staff | $2,994 | $8,982 | $14,970 | $396 Tier 4 |
| Team size | Time Doctor · 1 year | 3 years | 5 years | AirStaff, once |
|---|---|---|---|---|
| 5 staff | $400 | $1,201 | $2,001 | $99 Tier 1 |
| 15 staff | $1,201 | $3,602 | $6,003 | $198 Tier 2 |
| 50 staff | $4,002 | $12,006 | $20,010 | $396 Tier 4 |
What your staff experience
Staff did not choose the tracker, so what they see matters as much as the price. On AirStaff:
- Nothing is recorded until they accept a monitoring notice, and notice periods such as the 14 days required in New South Wales run first.
- Keyboard and mouse activity is counted, never captured. There is no keystroke log.
- They can see which screenshot mode is on, and screenshots are deleted after 60 days by default.
- Their own “My data” view shows the same hours, screenshots and activity their manager sees, with a one-click download.
- Nothing is recorded while they are clocked out, and idle time is never counted as paid time.
The detail is on the privacy-first monitoring page.
Related comparisons
Sources and how we checked
Prices checked on each vendor’s own pricing page, in US dollars per user per month on annual billing unless stated. Plans and prices change — check the vendor’s page before you decide.
- Hubstaff pricing guide (plans, screenshot caps, add-ons)
- Hubstaff pricing page (trial)
- Time Doctor pricing plans and features (support article)
- Time Doctor pricing page (plan features, platforms)
Hubstaff, Time Doctor are trademarks of their owners. AirStaff is not affiliated with or endorsed by any company named on this page. No competitor logos or screenshots are used.
Questions people actually ask
What does AirStaff cost for an agency or BPO team of fifty?
$396 once for Tier 4, which covers 50 staff seats. Beyond 50, extra seats are $3 per seat per month. At published annual prices, 50 staff on Time Doctor Basic cost $4,002 a year, checked 25 September 2026.
Can AirStaff report time by client and project for billing?
Yes, from Tier 2. Time is tagged to projects and clients and costed at each person’s rate, and every report exports to CSV and PDF. AirStaff does not create invoices itself.
Can I give each client their own login to see their team?
No. AirStaff has owner, admin, manager and staff roles only. Time Doctor lists client login from its Standard plan, if that is essential to how you work.
Can team leads see only the staff on their own client account?
Yes. Managers are scoped to their own team on every screen, and that scoping is enforced at the query layer rather than only hidden in the interface.
Does AirStaff offer white-label reports for agency clients?
Yes, on Tier 4, which also includes API access from Tier 3 and every future version 1 feature.
How does seat counting work when agency staff come and go?
A seat is a member with at least one tracked slot in a calendar month. Deactivating someone frees their seat from the following month, and people already tracking are never cut off mid-month.
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