Who it’s for
Time tracking for small business, for one payment
A small team should not pay a monthly bill forever to know its hours are real. AirStaff is $99 once for five staff and $198 for fifteen.
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60-day money-back guarantee on every direct purchase.
The short answer
AirStaff covers 5 staff for $99, once. At published annual prices, the same 5 people cost $479 a year on Clockify Pro and $550 a year on DeskTime Premium. Every AirStaff tier includes tracked time, activity, screenshots, timesheets and reports, with a 60-day money-back guarantee.
- $99 once
- Five staff seats for the life of the product
- Payback
- Against Hubstaff Team for 5 staff at US$10 per user per month, Tier 1 pays for itself in about 60 days
- Guarantee
- 60-day money-back guarantee on every direct purchase
How AirStaff fits
Small businesses feel per-user pricing twice: once when the bill arrives, and again when every new hire makes it bigger. AirStaff is sold as a lifetime licence: one payment covers a fixed number of staff seats, and codes stack when you grow. Every tier includes the full tracking, screenshot, timesheet and reporting suite.
If all you need is a free timesheet for a handful of people and no screenshots, Clockify’s free plan covers up to 5 users. If you want screenshots and a team dashboard without a monthly bill, that is what AirStaff is for.
- $99 once
- Five staff seats for the life of the product
- Payback
- Against Hubstaff Team for 5 staff at US$10 per user per month, Tier 1 pays for itself in about 60 days
- Guarantee
- 60-day money-back guarantee on every direct purchase
- Setup
- Buy by card, code emailed straight away, team invited the same day
What it costs against a subscription
| Team size | Clockify · 1 year | 3 years | 5 years | AirStaff, once |
|---|---|---|---|---|
| 5 staff | $479 | $1,438 | $2,397 | $99 Tier 1 |
| 15 staff | $1,438 | $4,315 | $7,191 | $198 Tier 2 |
| 50 staff | $4,794 | $14,382 | $23,970 | $396 Tier 4 |
| Team size | DeskTime · 1 year | 3 years | 5 years | AirStaff, once |
|---|---|---|---|---|
| 5 staff | $550 | $1,651 | $2,751 | $99 Tier 1 |
| 15 staff | $1,651 | $4,952 | $8,253 | $198 Tier 2 |
| 50 staff | $5,502 | $16,506 | $27,510 | $396 Tier 4 |
What your staff experience
Staff did not choose the tracker, so what they see matters as much as the price. On AirStaff:
- Nothing is recorded until they accept a monitoring notice, and notice periods such as the 14 days required in New South Wales run first.
- Keyboard and mouse activity is counted, never captured. There is no keystroke log.
- They can see which screenshot mode is on, and screenshots are deleted after 60 days by default.
- Their own “My data” view shows the same hours, screenshots and activity their manager sees, with a one-click download.
- Nothing is recorded while they are clocked out, and idle time is never counted as paid time.
The detail is on the privacy-first monitoring page.
Related comparisons
Sources and how we checked
Prices checked on each vendor’s own pricing page, in US dollars per user per month on annual billing unless stated. Plans and prices change — check the vendor’s page before you decide.
- Clockify pricing page (plans and features)
- Clockify help: screenshots require Pro or Enterprise
- DeskTime pricing page (plans, screenshots, integrations)
Clockify, DeskTime are trademarks of their owners. AirStaff is not affiliated with or endorsed by any company named on this page. No competitor logos or screenshots are used.
Questions people actually ask
What is the cheapest time tracking with screenshots for a small business?
Over any period longer than a few months, AirStaff: $99 once for five staff. Among subscriptions checked on 25 September 2026, WebWork Pro has the lowest published price with screenshots, at US$3.99 per user per month on annual billing.
Is there a free time tracker for a small business with five staff?
Yes. Clockify’s free plan covers up to 5 users, without screenshots. ActivTrak has a free plan for up to 3 people. AirStaff has no free plan, but a live demo with no signup and a 60-day money-back guarantee.
What happens when my small business grows past five staff?
Stack another code to move up a tier — Tier 2 covers 15 staff for $198 in total — or add monthly seats at $3 each for a busy quarter and cancel them later.
How quickly can a small business get set up with AirStaff?
The same day. Pay by card, the licence code arrives by email straight away, and you redeem it at signup and invite your team. Staff then install the agent and accept the monitoring notice before tracking starts.
Does AirStaff include timesheets I can use for payroll?
Yes. Tracked time flows into a weekly timesheet grid with approvals, manual entries are audited, and approved timesheets export to CSV and PDF for payroll.
Can I get my money back if AirStaff does not suit my business?
Yes. Every direct purchase carries a 60-day money-back guarantee. Marketplace purchases follow that marketplace’s refund terms.
Stop renting your time tracker.
One payment, no renewals, and a 60-day money-back guarantee on every direct purchase.